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Yacht Charters for Events
Happily there are
fabulous charter yachts on the market able to cruise with up to 50 guests. The selection of yachts is
small but diverse and our charter brokers work with each yacht,
carefully co-ordinating every detail to provide the ultimate in luxury
entertainment at sea.
Each yacht holds a
license from their flag state, permitting them to cruise with more than the
standard 12 guests. This
covers coastal waters during daylight hours. This is a lengthy
process and costly hence the selection is small. However the yachts
that choose to apply for this license are understandably very popular. We
would especially advise any client looking to charter a yacht during a Cannes event to book as early as
possible.
How to choose the right yacht for your event
In order to select the
best charter yacht please consider the following helpful points:
How many guests do you anticipate hosting?
Most of these charter yachts
can cruise with 36 guests but a few can take up to 50. To host an event at
anchor with no cruising, one yacht can host 150 guests at anchor. The only important
consideration is that the number of passengers permitted to cruise is strictly
regulated so any additional catering or entertainment staff will be counted as
passengers and will therefore reduce the number of guests that can attend the
event. This
only applies to cruising, events
hosted in port can cater to much larger guest numbers.
Do you have a budget?
We are experts at
tailoring yacht charters to fit within budget and can advise on the most
cost effective way of hosting the event whilst losing non of the “pizzaz”
and flamboyance that comes with celebrating a special event on a yacht.
Do you wish to enjoy a formal sit down lunch or a buffet?
Some of the yachts can
host formal dining for more guests than others. Depending on the yacht
it may be necessary to hire additional furniture. All of these charter yachts
have excellent chefs on board, but most are happy to work with outside caterers
if you have a specific preference. Yacht charter brokers have many contacts
for outside catering from top Indian chefs to Japanese chefs preparing food in
front of guests. One
of the most unusual tastes I’ve experienced on board a yacht is fresh, warm
foie gras wrapped in freshly spun candy floss!! - A delicious taste sensation
and fascinating to watch! Often
clients will request a traditional flying buffet, with delicious mediterranean
canapés
with a separate specialist station set up on deck to show off a particular
dish, be it foie gras candy floss, a sushi bar, flambéed gambas, Swedish
reindeer, or an artful display of sugar spinning.
How far do you wish to cruise?
Many yacht charter
clients wish to host a private lunch or cocktail reception at anchor with
minimal cruising, and others are looking for a fun way to transport
guests to a lunch rendezvous. If working within a
budget, fuel costs are a consideration when deciding how far to cruise and we
assist with suggested itineraries to get the most out of your day.
Where do you wish to cruise?
Most of the large
capacity charter yachts are based in Cannes and Monaco, with the largest
yachts based in Greece who tend to “float” around the Cannes to St Tropez area
during the summer months. This
is where most charters on board these yachts take place, however most are
prepared to travel further afield, although delivery fees will usually apply to
cover the cost of moving yachts from their home port.
Do you wish to have additional entertainment on board?
Bespoke Yacht Charter
can provide every type of entertainment you could possibly think of! Whether you’d like a
DJ playing summer tunes en route to Pampelonne Beach, a live band to play after dinner, a magician to
entertain children during a wedding reception, or a wine tasting evening for a
corporate team building day, we have contacts for absolutely everything!
What type of event are you planning?
For a corporate team
building day or product launch, you may wish to have branded materials on
board, such as napkins, cushions, deck slippers, sun lotions etc. Our charter brokers
can assist with all types of branding from napkins to large banners and flags.
AV equipment is frequently requested as many clients wish to make presentations
on board, we can assist with all requirements although most yachts are already
well equipped. For
a family birthday party, perhaps a special cake would be a great surprise? For
a cruise with friends to St Tropez a DJ, dancers and a flair-barman maybe fun?
For a wedding, we can assist with table favours, flowers, celebrants,
entertainment, transport to the yacht by speedboat……the opportunities are
endless and we look forward to making every detail perfect!
Large capacity yachts for sleeping
Bespoke Yacht Charter
are able to offer a wonderful range of large capacity charter
yachts
perfectly suited to large groups be this families who enjoy to holiday
together, large groups of friends and family, together to celebrate a wedding,
large families who prefer to travel with their own staff. These yachts are
considered by maritime law as passenger vessels, rather than yachts, most of
whom are permitted to only cruise and to sleep a maximum of 12 guests.
The charter of a
passenger vessel is the epitome of luxury and sophistication. Not only is the
Captain and chief officers on hand to ensure the charter exceeds all
expectations but there is also a team of additional crew lead by the hotel
manager. A
holiday on board one of these yachts is far more akin to a vacation in one of
the world’s top hotels.
Some of the vessels
are purpose built for chartering to large groups and others are older vessels
converted into luxury yachts. All of them offer superb attention to detail and
a sublime experience. For
large groups, the only thing that can come close is to rent your own private
island, only this one moves along from one exotic location to another!
Choosing the best charter yacht
for your needs is a fairly simple process but here are some important points to
bear in mind:
How many guests will be in the party?
The sleeping capacity
of these yachts ranges from 32-70 guests. Most guests will have
an idea of numbers in advance, but some clients will tailor their guest numbers
depending on which yacht they prefer and is available for their dates. For clients traveling
with staff, knowing in advance how many passengers are staff is very useful. Sleeping arrangements
are usually discussed in advance with the hotel manager so they can allocate
cabins accordingly. Please
note large capacity yachts are very often booked early so advance planning is
highly advisable. Please
also bear in mind that cruising capacity is strictly monitored so additional
guests/staff for large parties maybe better taking place in port should you be
hosting a party on board.
Are there any special requirements?
With an international
client base, guests often have differing requirements all of which can be
accommodated with ease. All requirements are best discussed well in advance to
ensure the yacht charter is carefully planned and runs smoothly.
Where do you wish to cruise?
During the summer
months most of the large capacity yachts are based in the western Med, but many
have home berths in Greece and often charter bookings keep them in the east Med
during the peak season. Either
way, there will be a yacht in the right location for your charter. But these yachts are
usually very happy to travel, please bear in mind that repositioning fees
generally apply. Once
you’ve chosen a charter destination, we will work with you and the Captain to
produce the perfect itinerary, paying attention to the limitations of the
vessel whilst making sure guests miss out on nothing at all! Passenger yachts
are permitted into only certain ports with the assistance of pilot boats. Although they are able
to stay at anchor for long periods, they will need to enter port to take on
water for longer charters and this needs to be carefully planned into the
itinerary with port slots booked in advance. Chartering large vessels
does slightly take away the possibility of spontaneity but with careful
planning, this way of chartering can be a dream come true!
Shore based excursions
Many guests chartering
large vessels require additional security when traveling ashore. Our yacht charter brokers with a range of companies who provide, secure land based
transport whether guests wish to head to a remote hill top restaurant to admire
the views and exceptional cuisine or head to the shops for a afternoons private
shopping, whilst your mega yacht refuels and takes on water. Again most excursions
are planned in advance to ensure flawless delivery, we are happy to make
suggestions but are equally happy to arrange anything guests have their heart
set on!
Onboard Entertainment
For many clients, the
key reason to charter is to celebrate a special event, be it a wedding,
birthday or anniversary. Bespoke
Yacht Charter can provide every type of entertainment you can possibly imagine! Whether you’d like a
DJ blasting out summer tunes for a funky party, your favourite band to dance to
at your wedding, a flair barman to entertain guests with flamboyant cocktails,
a magician to entertain children, we have contacts and ideas for absolutely
everything to make your event one to be remembered by everyone - for all the
right reasons!
Large Capacity Yachts for in Port Entertaining
Bespoke Yacht Charter
welcomes many corporate guests to the French Riviera throughout the year, many
of whom charter yachts during the various events taking place in Cannes such as MIPIM and Cannes Lions. Most,
if not all of these clients host wonderful parties on board yachts in port,
where guest numbers can be far greater than those taking place at anchor. Clearly hosting a
large party on board a yacht has certain logistical considerations that shore
based venues do not, however with careful planning the possibilities are
endless!
Selecting the right charter yacht
is the most important first step in planning a large event. Here are a few things
to consider before making your selection.
How many guests are invited?
Although many more
guests can be accommodated in port than at anchor, some yachts are happy to
welcome on board more than others and it’s not always down to the size of the
vessel. When
viewing the initial selection of available yachts knowing how many guests will
be attending the event is a great starting point. Also bear in mind that
if a yacht has a maximum capacity of 50 guests, for example, many more can
attend your event providing that they are not all on board at the same time, so
the duration and length of the event is also an important factor. Some yachts are happy
to entertain guests on the quayside too, which can help if too many guests
arrive at the same time! As
a rough guide most yachts of 20-30 metres are happy to host around 25 guests,
30-50 metre yachts are happy with around 40 - 60, some yachts up to 80 guests
and 1 or 2 yachts up to and over 100 guests at any one time.
What style of yacht best suits your image?
Bearing in mind that
many of the newest yachts will often be less likely to host huge numbers of
guests, the style of the vessel can be paramount in setting the scene for your
party. Are
you looking for a sexy, slick yacht with a steady flow of guests on and off
throughout the evening or are you looking for maximum capacity only? Both are possible and
we are here to help get the balance just right.
On board branding/décor
Clients are very
welcome to band the yacht thus turning the vessel into a highly unique venue
dedicated solely to your event. Our charter brokers work with captains
and clients to discuss dimensions and branding possibilities. Perhaps simple banners
and a kite flags are required, or maybe additional branding such as deck
slippers (popular with winter events, or for the rare occasions when protective
carpeting is not used), scatter cushions, branded highball tables, etc. Also consider any
additional furniture that may be required. Many charter yachts
have highly versatile layouts and it is sometimes possible to remove or
rearrange much of the interior furniture in order to provide the best setting
for your event. Tents
are also popular for evening events in port. Many yachts have their
own biminis or hard tops and are able to waterproof their upper decks. Other yachts will
arrange for tents to be placed on decks to provide shelter from the elements. Some guests,
particularly in the summer prefer not to have tented decks and simply enjoy the
open evening air.
Flowers are also a
consideration. Most
guests enjoy beautiful flower arrangements and these can be designed to suit company
colours, or the style of the yacht or to make a huge statement - whatever works
best for you we are happy to arrange. Some clients prefer no
flowers and instead to make more use of the space to display marketing
materiel, or as an additional buffet stations or individual chef’s area. Branding is of course
unique and our aim is to bring together the style of the yacht with that of
your company to maximise your brand and create a very unique atmosphere for
your event.
Catering
There are some chefs
who prefer to remain in charge of all catering on board and take a sous-chef to
assist, but most yachts demand that over a certain number of guests, outside
caterers are used. This
is usually because of the logistical difficulties of producing food for large numbers
of guests in small yacht galleys, although what is delivered from smaller
galleys is nothing but astonishing - yacht chefs are very very good at
maximising and using the available space! However, we work with
some wonderful catering companies and can offer the most sublime menus within
all price ranges. We
can make provide sample menus or suggest companies depending on your ideas and
preferences.
Entertainment
Hosting a party in
port opens up endless entertainment options. Choose from a single
DJ, to a rock band, a
classic quartet, dancers, magicians, or a bit of each! Perhaps classic
strings for early aperitif to a DJ with dancers after dinner? Maybe you’d like a
poker table set up, for a practice before hitting the casinos later, or a
masseuse to massage that next deal from a potential client! Maybe you’d like to
host a themed evening? A
James Bond evening, a Roaring 20s evening, a Brazilian or “Pirates of the
Caribbean” theme? Crew
love dressing up and would be more than happy to put together ideas! The only thing to remember when in port is to
be respectful to your neighbours. The ports are quite
flexible but they do have set times by when the noise levels must be reduced so
all night DJ sets aren’t really practical in port. We will liaise between
the yacht and the entertainment providers to ensure all equipment is suitable
for the yacht and will arrange installation in advance so no equipment has to
be set up in front of guests. Of course sometimes guests may have been
cruising during the day and the window for set ups is quite small, but with
careful planning all of this is taken care of and planned to perfection. We are also experts in
the “change of plan”! We
understand that ideas may change, guest numbers might not be quite as
originally planned and the host may decide that the lunch in St Tropez just has
to be done. Anything
that is possible we will do, anything impossible we will make possible and we
look forward to planning your next bespoke luxury event.
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